SecureDB meetings are designed to ensure all participants can contribute collaboratively while maintaining a focus on measurable outcomes. This article covers the basics of most meetings you’ll interact with. For more information on any topic, just click the link to learn more!
Meeting Previews and Active Meetings
Users can interact with agenda items before a meeting in the Meeting Preview and of course, during an Active Meeting. Let’s look at the differences:
Meeting Preview (Pre-Meeting)
Users can interact with the Meeting Preview any time a meeting isn’t actively running. This gives any user with access to a meeting the opportunity to review the agenda, add topics for discussion, and make any necessary updates to other agenda items. This allows everyone to come prepared with questions and relevant information, ensuring the meeting is conducted with clarity and purpose.
Active Meetings
When it’s time to conduct the meeting, the meeting facilitator can Activate the Meeting by selecting “Start Meeting”. The application will now track total meeting time, time spent on each agenda item, and time spent on each discussion topic. Activating a meeting is necessary to generate the meeting recap and to allow users to rate the meeting. Activating a meeting also turns on “Follow the Leader”, “Celebrate”, and “Detours”.
Mandatory Agenda Items
Every SecureDB meeting follows a core structure that includes three mandatory agenda sections. These are essential to ensure that meetings are organized, productive, and actionable:
Segue
The Segue contains a space for a video conferencing link or dial-in information, a QR code to join via mobile device, and options to invite users outside the organization. Additionally, the Segue contains a random ice breaker question to get the conversation going. Learn more about the Segue.
Discussion Topics
The Discussion Topics section forms the heart of the meeting. During this phase, participants dive into the key issues at hand. Each topic has its own space for details where attendees can share their insights, ask questions, and provide feedback. Learn more about Discussion Topics.
Wrap-Up
The Wrap-Up provides a space for participants to rate the meeting on a scale of 1-10. This feedback is crucial for continuous improvement of future meetings. Learn more about the Wrap-Up.
Optional Agenda Items
In addition to the core components of a SecureDB meeting, there are several optional agenda items that can further enhance collaboration and meeting outcomes. These items can be added in Meeting Settings by the meeting creator depending on the needs of the team or meeting. Here are the most common:
Tasks & Projects
These sections is focused on reviewing and updating tasks and projects. Participants can discuss the progress of ongoing projects and allocate new tasks to team members. This ensures accountability and keeps everyone aligned on project timelines and deliverables. Learn more about tasks and projects.
Meeting Notes
The Meeting Notes section provides a versatile open field text editor that can be used for notes, headlines, links, or pictures pertinent to the meeting. Read more on meeting notes.
Meeting ScoreCard
The Meeting ScoreCard houses all metrics that need to be reported during the meeting. The ScoreCard displays numerical data on the top with a graphical representation below. More details on the scorecard.
Embeds and Attachments
Embeds allow meeting facilitators to integrate external content via links directly into the meeting agenda. This makes it easier to reference relevant resources within the meeting without the need to open other applications. Explore embeds in meetings. Optionally individual files can be added to the meeting using Attachments. Explore attachments in meetings.
Shout-Outs
Shout-Outs are a way for participants to recognize and appreciate colleagues for their contributions. These acknowledgments help build a positive and collaborative team culture. Learn how to give shout-outs.
Now that you have a decent understanding of the major components of a SecureDB meeting, take a deeper dive into interacting with the meetings you have available to you!
Next Up: Running a Meeting
