{"id":14045,"date":"2022-12-28T15:10:00","date_gmt":"2022-12-28T20:10:00","guid":{"rendered":"https:\/\/manage4.performancescoring.net\/kb\/?p=14045"},"modified":"2024-09-13T10:49:25","modified_gmt":"2024-09-13T15:49:25","slug":"invite-guests","status":"publish","type":"post","link":"https:\/\/securedb.io\/kb\/?p=14045","title":{"rendered":"Invite Guests to Meetings"},"content":{"rendered":"\n

Meetings are not just for internal meetings. Meeting Creators<\/a> can also invite guests from outside the organization to attend their meeting — no login required!<\/p>\n\n\n\n

Guests do not have to login and can only view the meeting you invited them to. However, guests can view everything that is in a meeting, update tasks, create topics for discussion (“Challenges<\/a>” if you didn’t rename them), and rate the meeting, and more. They can’t update the ScoreCard<\/a>, if there is one, and they can’t end the meeting. <\/p>\n\n\n\n

How to Invite Guests to a Meeting<\/h2>\n\n\n\n

There are a couple ways Meeting Creators can invite guests to their meeting. From the Meeting Preview<\/strong>, in the Segue section, there is a button for Invite Guest<\/strong>. Clicking that button opens a modal window. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

You can also invite guests to a meeting from “My Meetings.” Meeting Creators can click the “Invite Guest” icon button which will open the same modal window. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

You’ll see a modal window open with two options: Invite by Email<\/a> and Create Link<\/a>. The difference is subtle, but important to understand. <\/p>\n\n\n\n

Invite by Email or Link?<\/h2>\n\n\n\n

If you’re inviting a guest to a meeting you want them to only join ONCE, use Create Link<\/a>. That link will expire once the meeting has started and ended. If you want your guest to join the meeting multiple times, use Invite by Email<\/a>. Guest are allowed to re-join the meeting using the same link provided them in the invitation email.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Invite Guests by Email<\/h2>\n\n\n\n

After clicking the “Invite by Email” invitation option, enter your guest’s email address in the first field and, optionally, include a brief invitation message. Make sure you’ve selected the appropriate meeting to invite them to, and click Send Invite<\/strong>. <\/p>\n\n\n\n

When guests are invited to the meeting by email, they are allowed to re-join the meeting<\/strong> any time they would like by using the link provided them in the invitation email. That’s a little different than if you invite them by link. More on that in a moment.<\/p>\n\n\n\n

PRO TIP<\/strong>: You can invite multiple guests via email by separating each email address with a comma in the first, email address input field.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

NOTE<\/strong>: The invitation message is a great place to include the dates and times the meeting will take place as Etho meetings do not include dates\/times themselves. That’s what calendar invites are for. <\/p>\n\n\n\n

Create Link to Join as a Guest<\/h2>\n\n\n\n

If you choose the “Create Link” guest invitation mSecureDBd, you’ll see a different modal which contains the generated link to the meeting which you can share in any way you’d like. <\/p>\n\n\n\n

Unlike when you invite a guest to a meeting via email, the sharable guest link expires the moment the meeting has been ended<\/strong>. The meeting organizer will need to generate a NEW guest link if they want guests to come to another meeting. Alternatively, invite guest by email so they can re-join the meeting any time it happens via the link provided in the invitation email. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

IMPORTANT<\/strong>: That meeting invite link will only work for guests in that meeting and will automatically die once the meeting has ended. At that point, you would have to create a new meeting invite link and re-send that one if you wanted guests to join the meeting again in the future.<\/p>\n\n\n\n

Join via QR Code<\/h2>\n\n\n\n

Introduced in v6.6, SecureDB allows guests to also join the meeting from their mobile device by scanning the QR code at the top-right of the meeting. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Once scanned, they’ll be taken to the login screen. If they don’t have a SecureDB login already, they can click the “Join as Guest” button at the bottom to be taken to the meeting as a guest.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

How it Works for Guests<\/h2>\n\n\n\n

Guests invited by email<\/a> will receive an message sent to the address provided in the Invite Guest modal. The email includes your brief message, if there was one, and a special link to attend your meeting. <\/p>\n\n\n\n

Guests invited by a shareable link<\/a>, will have the same experience as if they were invited by email, except that link auto-expires once the meeting has concluded. <\/p>\n\n\n\n

If a guest joins via a shareable link, they are asked for their name and email address and then let into the meeting.<\/p>\n\n\n\n

In either case, guests will bypass any need for login and go right into your meeting. Navigation is removed for guests so they can’t go anywhere else in the application. <\/p>\n\n\n\n

Once in your SecureDB meeting, guests will have much the same experience as logged-in meeting attendees. However… <\/p>\n\n\n\n

Meeting guests can NOT<\/strong> do the following:<\/p>\n\n\n\n